Privacy Policy for independent vo!ce, LLC

Last Updated: December 10, 2025

1. Introduction

This Privacy Policy describes how independent vo!ce, LLC collects, uses, shares, and protects personal information gathered from members, subscribers and prospective members ("you") through our online platforms (including our website, social media groups, and digital communication channels) and during in-person events and meetings.

By participating with independent vo!ce, LLC, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect information to effectively manage independent vo!ce, LLC, facilitate networking, and communicate with our members. The types of personal information we collect include:

A. Information You Provide Directly

  • Contact Information: Name, email address, phone number, physical address (for registration or mailing purposes).

  • Professional Information: Company name, job title, industry, professional bio, LinkedIn profile, website address.

  • Membership and Event Data: Application details, payment information (processed via third-party processors—see Section 5), attendance records for meetings and events, dietary restrictions, and specific networking interests.

  • Communications: Information contained in emails, meeting feedback, survey responses, or other direct communications with us.

  • Visual Data (In-Person & Online): Photographs and video recordings taken at in-person events or during virtual meetings (e.g., Zoom recordings).

B. Automatically Collected Information (Online)

When you interact with our website or digital platforms, we may automatically collect:

  • Technical Data: IP address, browser type, operating system, access times, and referring website addresses.

  • Usage Data: Information about how you use our website, such as pages viewed, links clicked, and time spent on pages.

  • Cookies and Tracking Technologies: We use cookies to enhance your experience, analyze site usage, and potentially personalize content.

3. How We Use Your Information

We use the collected information for the following purposes:

  • Membership Management: To process membership applications, manage accounts, and administer membership dues.

  • Communication: To send essential subscriber or member updates, newsletters, event invitations, and administrative notices.

  • Networking Facilitation: To create and share member directories (with consent), make introductions between members, and match members based on professional interests.

  • Event Planning: To manage event registration, logistics, seating charts, and accommodate dietary or accessibility needs.

  • Group Promotion: To use photos, videos, and testimonials from events for marketing purposes (with notification or explicit consent).

  • Improvement: To analyze membership demographics, event feedback, and platform usage to improve our services and offerings.

  • Legal Compliance: To comply with applicable laws, regulations, and legal processes.

4. Sharing and Disclosure of Your Information

We share your personal information in the following circumstances:

A. Within the Networking Group

  • Member Directory: We may share your name, professional information (company, title, industry), and contact details (email, LinkedIn) with other current members of independent vo!ce, LLC to facilitate networking. Members are strictly prohibited from using this information for unsolicited mass marketing outside of direct networking purposes.

  • Event Attendees: Your name and company may be visible to other attendees (e.g., on badges or attendee lists) at in-person and virtual events.

B. Third-Party Service Providers

We engage third-party companies and individuals to perform services on our behalf, such as:

  • Payment Processing: To handle membership fees, event payments and selling merchandise (e.g., Square, Stripe, PayPal). We do not store your full payment card details.

  • Event Management: To manage registration, ticketing, and venues (e.g., Eventbrite, local venues).

  • Communication and Collaboration Tools: To manage emails, virtual meetings, and membership databases (e.g., Google Workspace, Zoom).

These third parties are obligated to protect your information and use it only for the purposes for which it was disclosed.

C. Legal Requirements and Protection

We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to:

  • Comply with a legal obligation or request.

  • Protect and defend the rights or property of independent vo!ce, LLC.

  • Protect the personal safety of members or the public.

5. Third-Party Payment Processors

Membership fees and event registration payments are handled by secure, third-party payment processors. We do not directly collect or store sensitive payment information (such as credit card numbers). This information is provided directly to our payment processors whose use of your personal information is governed by their own Privacy Policies.

6. Your Rights and Choices

You have the following rights regarding your personal information:

  • Access and Update: You can review and update your professional and contact information by contacting the Group administration.

  • Opt-Out of Directory: You have the right to request that your information not be included in independent vo!ce, LLC’s  general membership directory shared among members.

  • Marketing Communications: You can unsubscribe from our marketing and non-essential communication emails at any time via the "unsubscribe" link in the email footer.

  • Photography/Videography Consent: If you attend an event, you generally grant us permission to use photos/videos for independent vo!ce, LLC’s promotion, but you may inform the photographer or independent vo!ce, LLC organizer at the event if you specifically object to being photographed or recorded. We will respect reasonable requests to remove images from our future promotional materials.

7. Data Security

We implement reasonable security measures designed to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee its absolute security.

8. Retention of Information

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, including for satisfying any legal, accounting, or reporting requirements. Generally, we retain information for the duration of your membership plus a reasonable period afterward to facilitate re-engagement or comply with legal obligations.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

10. Contact Information

If you have any questions about this Privacy Policy, please contact us: